Start with the objective
Bringing teams together, thanking clients, celebrating an anniversary and announcing a new chapter call for different events. Describe what guests should remember, then rank your priorities.
Make clear who approves decisions and when. An identified point of contact makes communication easier and avoids developing several versions of the project in parallel.
Describe the guests and schedule
State the expected number of people, guest profiles and proposed hours. Distinguish arrival, speeches, food, entertainment and departure.
Note known reception needs, useful languages and accessibility requirements. If information remains unconfirmed, say so rather than turning it into a firm assumption.
Review the venue
If the venue is chosen, share plans, access details, available equipment and permitted setup and dismantling times. If you are still looking, describe your criteria and geographical area.
Team access, storage, electricity and guest circulation affect the resources required. These points should be checked with the venue and the relevant specialists.
Set a budget framework
A range and a list of priorities help shape a realistic setup. State what should be included: venue, technical production, food, bars, teams, transport, decor or digital content.
The budget helps guide project decisions. It does not replace an assessment of the scope or a quote prepared after discussion.
Define what you are entrusting to others
Identify the suppliers and resources you want to keep. Then list what needs to be designed, coordinated or operated.
AUZÉAU can support the whole event or selected elements. A clear brief connects those interventions to the overall operation.